Activities Coordinator

Job Overview:

As an Activities Coordinator, you will be responsible for planning, organizing, and executing a variety of recreational and social activities for our guests or residents. Your creativity, enthusiasm, and organizational skills will enhance the overall experience and well-being of our clientele.

Key Responsibilities:

• Activity Planning and Scheduling:
  • Collaborate with management and other team members to develop a diverse and engaging activities program.
  • Plan and schedule a range of activities, events, and outings to cater to the interests and needs of the target audience.
  • Create a monthly or weekly activities calendar, including detailed descriptions and schedules.
• Event Coordination:
  • Oversee the coordination and execution of scheduled activities and events.
  • Arrange for necessary supplies, equipment, and resources.
  • Ensure that all activities are safe, well-organized, and adhere to any relevant regulations.
• Guest or Resident Engagement:
  • Promote activities and events to guests or residents and encourage their participation.
  • Build relationships and rapport with individuals to better understand their preferences and needs.
  • Be attentive to individual abilities and limitations, ensuring activities are inclusive and accessible to all.
• Budget Management:
  • Manage the activities department budget efficiently, making cost-effective decisions in planning and execution.
  • Track expenses, submit expense reports, and adhere to budgetary guidelines.
• Documentation and Reporting:
  • Maintain accurate records of activity participation, attendance, and feedback.
  • Prepare regular reports on the success and impact of activities.
  • Gather and document feedback from participants to improve future programming.
• Safety and Well-being:
  • Ensure the safety and well-being of participants during activities and outings.
  • Comply with safety guidelines and respond effectively to emergencies or unforeseen issues.
• Resource and Vendor Management:
  • Identify and establish relationships with vendors, performers, or suppliers for specialized activities.
  • Negotiate contracts, schedules, and pricing with vendors.
  • Manage and maintain equipment and supplies used in activities.
• Creative Programming:
  • Infuse creativity into activities planning, offering a variety of options to engage different interests and age groups.
  • Stay updated on industry trends and best practices in activities programming.

Qualifications:

- Previous experience in activities coordination, event planning, or a related role is preferred.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Creativity and the ability to adapt activities to different audiences.
- Empathy and the ability to work with diverse groups of people.

Education:

A bachelor's degree in recreation, hospitality, or a related field is preferred but not mandatory. Relevant certifications in event planning or activities coordination are a plus.

Conclusion:

As an Activities Coordinator, you have a significant impact on the quality of life and experiences of our guests or residents. Your creativity, organization, and commitment to providing engaging activities contribute to their well-being and happiness. Join our team and be a vital part of creating a vibrant and enjoyable environment for our clientele. We look forward to having you as a key member of our activities team and offering opportunities for growth in the field of activities coordination.